A sample contract agreement between an author and a book cover designer

I’m not a fan of contracts (or anything binding, or closing doors, or other A-personality stuff). I avoid extra, non-essential work if I can help it. And since I know I will always over deliver, contracts seem like overkill to me. But of course some clients will want them, and there’s no reason not to use one if either party requests it.

So here’s a sample template you can use or alter for your needs, it’s something I’ve used in the past. Just fill in the names and details. You may need to change the terms of payment.

Click here to download the Word file (.docx)

I’m also going to paste the whole thing below for your reference.




This contract is between ____________ of _________________ (“Artist”) and ______________ (“Author, Client”) for the purpose of designing and creating a book cover (eBook & Print) (“Work” or “Book”). The Client and Editor may be referred to herein individually as a “Party” or collectively as the “Parties”. This contract is entered into in good faith and upon signature by the Parties indicates acceptance of this contract and the terms described herein.

The Client agrees to pay the Artist all sums due, which may vary over the original Artist estimate depending on complexity, and any other disbursements (i.e. image bank art graphics). Fifty percent (50%) will be payable upon signing this Contract, with the balance of payment due within seven (7) business days of the Author approving the final Cover design. Payment will be made via PayPal. Final Cover templates will be released to the Client after receipt of final payment.

The Artist:

i.              Declares he has obtained all proper rights or licenses for all images used in creation of the Work.

ii.              Shall transfer his copyright of the Work to the Client upon final payment receipt.

iii.              Retains the right to include the Work in his online portfolio or business promotion.

iv.              Acknowledges he does not own or have right or title to the Book containing the Work, nor to receive any royalties on Book(s) sold, or derivative works containing the Work.

v.              Agrees to treat all information about the Book’s content as Confidential and not cause or permit such Confidential Information to be disclosed to any third party, until the book is published online by the Author.

The Artist hereby represents and warrants:

i.              He is the creator of the Work.

ii.              The work does not infringe any copyright, privacy rights, or legal rights of a third party.

iii.              The Work does not contain any unlawful material.

The Parties:

In the event of any dispute, claim, question, or disagreement arising from or relating to this agreement or the breach thereof, the parties hereto shall use their best efforts to settle the dispute, claim, question, or disagreement. To this effect, the Parties shall consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both parties. If they do not reach such solution within a period of thirty (30) days, then, upon notice by either party to the other, all disputes, claims, questions, or differences shall be finally settled by arbitration administered by the American Arbitration Association in accordance with the provisions of its Commercial Arbitration Rules.

The terms of this agreement shall be interpreted according to the laws and legal jurisdiction of the State of Delaware, USA.

The Artist and Client have executed this contract on the day and year below, to be effective immediately if the dates are the same, or on the date of the later signature if the dates are not the same.




Client printed name: _____________________



Signature: _____________________________


Date: _________________________________






Artist printed name: _____________________



Signature: _____________________________






The rest of this page is left blank.




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  • She Writes Posted December 3, 2016 6:03 pm

    Thanks soooo much! Congrats on the PhD! Woo-hoo!❤

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